Assistant to the Research Groups (Bilingual Secretary)

Max Planck Institute for Ornithology, Seewiesen

Behavioral Sciences Microbiology & Ecology Neurosciences Physiology


Type of Job

Organisation & Administration

Assistant to the Research Groups

Job offer from February 06, 2018

The Max Planck Institute for Ornithology in Seewiesen (near Starnberg, Bavaria), an internationally renowned research institute, situated at two different locations with more than 200 employees, researching in the area of Behavioral Neurobiology, Behavioral Ecology, Evolutionary Genetics and Migration and Immuno-ecology is looking for an Assistant to the Research Groups (Bilingual Secretary).

We are looking for a motivated person with fun in organization and a talent to multitask to support our research groups (currently 6 groups with 42 employees) in all administrative matters and the coordination of research activities.

Your responsibilities

You will be the interface between the research groups and administration as well as the research service and combine the peculiarities of a thriving, scientific environment with the requirements of the civil service. Your duties include

  • supporting the research group leaders in all administrative tasks and in the organization and coordination of research activities,
  • business Travel organization as well as arranging travel expense reimbursements,
  • supporting international staff and guests,
  • supporting the research groups in purchasing and ordering,
  • logistical support of new employees,
  • independent completion of correspondence in German and English,
  • collaboration and assistance in the planning and implementation of scientific events,
  • help with the creation of documents and reports for research and administration.

Your profile

  • relevant vocational training as a personnel assistant, foreign language secretary or equivalent qualification and several years of professional experience; experience in a scientific environment is of advantage
  • independent, reliable and committed working style with a high degree of organizational skills
  • very good knowledge of spoken and written English is required
  • knowledge of a second foreign language is of advantage
  • secure handling of PCs and sound knowledge of common office applications (Microsoft Office)
  • a high degree of responsibility, discretion and social competence
  • enjoying dynamic work processes with scientific teams
  • excellent communication skills, flexibility and creativity

Our offer

Remuneration is based on the collective wage agreement for the public service (TVöD). In addition, the usual services of the civil service are granted. The position is initially limited to 2 years. A takeover in an indefinite employment relationship can be made with appropriate suitability in view.

The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.

Your application

Please submit your application on our application portal. Deadline for the application is March 4th 2018.

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